Special Projects Fund

Project Title

Four Agency Financial and Data Management Systems Consolidation

Grant Amount

$161,184

Priority Area

Special Projects Fund

Date Awarded

October 12, 2009

Region

Western NY

Status

Closed

Website

http://www.aidscommunityservices.com

SEE GRANT OUTCOMES

Four distinct nonprofit agencies aligned and affiliated under the Evergreen Health Services of Western New York (Evergreen) provide HIV screening and prevention services to thousands of residents in the Buffalo area: AIDS Community Services of WNY, Inc., (ACS), Alianza Latina Inc., PRIDE Center of WNY, Inc., and the Evergreen Foundation.

In 2009, ACS and its service partners were struggling to maintain and improve the quality of their programming in the face of growing consumer demand; a shrinking and/or inadequately skilled labor pool; diminishing resources amid local, State, and national fiscal crises; and increased dispersion of clients in the community. In an effort to help the four agencies achieve efficiencies that would assist in overall quality improvement, outcomes administration, long-term cost savings, and consumer and employee satisfaction, NYSHealth awarded ACS a grant to consolidate the financial management services of the four Evergreen agencies so they could integrate and share one comprehensive financial system.

These partner organizations are struggling to maintain and improve the quality of their programming in the face of growing consumer demand, a shrinking and/or inadequately skilled labor pool, thinning resources amid personal, State, and national fiscal crises, and increased dispersion of clients in the community. An advisory group comprising representatives from each partner agency’s management team will work with external consultants to implement the consolidation. Consolidating the management and data systems will expand the financial systems’ technical capacity to support collaborative fiscal management, and an integrated database will improve client relations and service delivery.